The Essential Checklist For Office Moves

Moving office can be a daunting task. However, as with many things, worrying about it is worse than the job itself. As long as you stay organized and use proper moving service for your office’s materials, everything will be fine.

1.   Form a plan

The first and arguably most important step one moving into new offices can take is to take stock of the situation and form a plan. Sit down and list the reasons for your move. This will help you figure out how to plan everything. For example, if you are moving your company into bigger offices, you have to decide how you will use the extra space. If you’re going to be using a serviced office space, make sure you know what they already provided.

2.   Logistics, logistics, logistics

The second step for those moving their offices is taking care of logistics. This is probably the most time-consuming aspect of moving, and it would be a good idea to get some help at this point. There are many things that must be worked out, from big issues like signing the lease at your new place to small issues, like will the car carrying the files leave before or after the car carrying the office equipment. It is best to plan everything to the smallest detail. Not everything will go according to plan, but things will run more smoothly.

3.   Don’t procrastinate

It is very important to start preparing early. Packing will take far longer than you expect it to. Keep in mind that every tiny thing needs to be packed, from the stapler to the copy machine. You may find things you had lost or forgotten during this process. This may be interesting, but packing is generally a tedious chore. You may want to hire professional movers to do this as well as the actual move.

4.   Ensure good communication

Employees must be informed of all aspects of the move. While this may seem like overkill, keep in mind that the employees take great comfort in their routines, and a move will mix things up. It is vital that employees know things like the actual date of the move and the location of the new office. This almost goes without saying. However, employees should also know the little things, e.g. what the parking situation is like at the new office.

5.   Oversee the actual move

It may be tempting to let the movers do their thing, but this is not advisable. Movers will do a better job if they know you are there watching them when they are loading the items into the car carriers (or vehicle transport). They will be gentler with the materials and will make sure not to damage anything. Also, if you are there when the movers are putting the materials in the new office, you can tell them exactly where to put things. This will save everyone a great deal of time in the long run.

Post-move

Employees will need a while to unpack. They will also need to get accustomed to the layout of the new place. Allow two to three weeks for this to happen.