The Essential Checklist For Office Moves
Moving office can be a
daunting task. However, as with many things, worrying about it is worse than
the job itself. As long as you stay
organized and use proper moving service for your office’s materials,
everything will be fine.
1. Form a plan
The first and arguably
most important step one moving into new offices can take is to take stock of
the situation and form a plan. Sit down and list the reasons for your move.
This will help you figure out how to plan everything. For example, if you are
moving your company into bigger offices, you have to decide how you will use
the extra space. If you’re going to be using a serviced office space, make sure you know what
they already provided.
2. Logistics, logistics, logistics
The second step for those
moving their offices is taking care of logistics. This is probably the most
time-consuming aspect of moving, and it would be a good idea to get some help
at this point. There are many things that must be worked out, from big issues
like signing the lease at your new place to small issues, like will the car
carrying the files leave before or after the car carrying the office equipment.
It is best to plan everything to the smallest detail. Not everything will go
according to plan, but things will run more smoothly.
3. Don’t procrastinate
It is very important to
start preparing early. Packing will take far longer than you expect it to. Keep
in mind that every tiny thing needs to be packed, from the stapler to the copy
machine. You may find things you had lost or forgotten during this process.
This may be interesting, but packing is generally a tedious chore. You may want
to hire professional movers to do this as well as the actual move.
4. Ensure good communication
Employees must be informed
of all aspects of the move. While this may seem like overkill, keep in mind
that the employees take great comfort in their routines, and a move will mix
things up. It is vital that employees know things like the actual date of the
move and the location of the new office. This almost goes without saying.
However, employees should also know the little things, e.g. what the parking
situation is like at the new office.
5. Oversee the actual move
It may be tempting to let
the movers do their thing, but this is not advisable. Movers will do a better
job if they know you are there watching them when they are loading the items
into the car carriers (or vehicle transport). They will be gentler with the
materials and will make sure not to damage anything. Also, if you are there
when the movers are putting the materials in the new office, you can tell them
exactly where to put things. This will save everyone a great deal of time in
the long run.
Post-move
Employees will need a while to unpack. They will also need to get accustomed to the layout of the new place. Allow two to three weeks
for this to happen.
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